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Notice on Convening an Extraordinary General Meeting of Shareholders of AB Amber Grid

As decided by the Board of AB Amber Grid (legal entity code 303090867, office address Savanorių pr. 28, LT-03116 Vilnius, Republic of Lithuania) on 25 June 2019, the Extraordinary General Meeting of Shareholders of AB Amber Grid will be convened at 10.00 a.m., 23 July 2019, at the Company's head office (address: Savanorių pr. 28, Vilnius).

Agenda of the Meeting:
1. Election of the Audit Company and determining the terms of compensation for audit services for the year 2019;
2. Regarding the approval for 25 June 2019 AB Amber Grid Board decision on the conclusion of the agreement for the purchase of pipes for the construction of GIPL and the approval of the essential terms of the agreement.

Shareholder registration will commence at 9.15 a.m., 23 July 2019.
Shareholder registration will be closed at 9.45 a.m., 23 July 2019.
 
The Record Date of the General Meeting of Shareholders: 16 July 2019. To be entitled to attend and vote at the General Meeting of Shareholders, persons must be registered shareholders of the Company at the end of the Record Date of the General Meeting of Shareholders.
To be entitled to participate and vote at the General Meeting of Shareholders, persons must provide their identification documents. Persons who are not shareholders of AB Amber Grid, shall in addition to the aforesaid documents present documents certifying their right to vote at the General Meeting of Shareholders.
 
A possibility of participating and voting in the General Meeting of Shareholders by electronic means of communication shall not be provided.
 
On 25 June 2019, the Board of the Company approved the Draft Resolutions of the General Meeting of Shareholders:
 
1. Election of the Audit Company and determining the terms of compensation for audit services for the year 2019;
 
Draft Resolution:
"To elect (extend the contract) UAB Deloitte Lietuva, code 111525235, address Vilnius, Jogailos str. 4, as the Audit Company to perform  the audit of AB Amber Grid financial statements of 2019 (drawn up in accordance with the International Financial Reporting Standards and of the Annual Report and regulated activity financial statements prepared in accordance with the requirements established by the Law on Natural Gas and secondary legislation) and to set remuneration for the services of the audit of the financial statements and related statements at EUR 32,700 (excluding VAT) and additionally set up to 10 percent from the purchase price (excluding VAT) to the purchase of services related to the financial audit process not specified in the technical specification".

2. Regarding the approval for 25 June 2019 AB Amber Grid Board decision on the conclusion of the agreement for the purchase of pipes for the construction of GIPL and the approval of the essential terms of the agreement.
 
Draft Resolution:
“Approve the 25 June 2019 AB Amber Grid Board decision on the conclusion of the agreement for the purchase of pipes for the construction of GIPL and the approval of the essential terms of the agreement”
 
The shareholders may familiarise themselves with the Draft Resolutions of the General Meeting of Shareholders and supplementary material thereof, also with the implementation of the shareholders’ rights on working days from 2 p.m. until 4 p.m. (on Fridays until 3.15 p.m.) from 25 June 2019 at the office of AB Amber Grid at Savanorių pr. 28, LT-03116 Vilnius, tel. (8 5) 236 0314. These documents are also presented on the Central Database of Regulated  Information www.crib.lt and at Company’s website www.ambergrid.lt.
 
The shareholders of AB Amber Grid, whose shares are entitled to at least 1/20 of the total number of votes, shall have the right to supplement the agenda for the General Meeting of Shareholders. The proposal to supplement the agenda shall be submitted in writing and sent by registered mail or delivered to the head office of the Company to the address: Savanorių pr. 28, LT-03116 Vilnius (hereinafter “the Head Office”). Draft Resolutions on the proposed issues or, when it is not mandatory to adopt resolutions, explanatory notes on each proposed issue of the agenda of the General Meeting of Shareholders must be presented alongside with the proposal. The agenda will be supplemented if the proposal is received not later than on 8 July 2019.
 
The shareholders entitled to at least 1/20 of the total number of votes shall have the right, at any time before the General Meeting of Shareholders or during the Meeting, to propose in writing new draft resolutions on the items put on the agenda of the General Meeting of Shareholders. Such a proposal must be executed in writing and sent to the Company by registered mail or delivered to the Head Office of the Company. The proposal submitted during the course of the Meeting must be executed in writing and handed over to the Secretary of the General Meeting of Shareholders.
 
The shareholders shall have the right to submit questions to the Company in advance, but not later than till 17 July 2019, in relation to the issues on the agenda of the General Meeting of Shareholders to be held on 23 July 2019. Questions must be executed in writing and delivered to the Company by registered mail or to the Head Office of the Company. The Company will not present any answer to the question submitted by a shareholder personally to him in the case relevant information is available on the Company’s website.
 
Any shareholder shall be entitled to authorise a natural or legal person to participate and vote in his name at the General Meeting of Shareholders. The proxy of the shareholder must present the document confirming the person’s identity and the certified power of attorney as provided for by law, which must be delivered to the Head Office not later than before the end of the registration of the attendees of the General Meeting of Shareholders. During the General Meeting of Shareholders, the proxy exercises the same rights as the shareholder he is representing should. The form of the Power of Attorney to represent at the General Meeting of Shareholders is available on the website of the Company: www.ambergrid.lt.
 
On the issues on the agenda of the General Meeting of Shareholders, the Shareholders may vote in writing by filling in a General Ballot Paper. On the shareholder’s request, the Company, not later than 10 days before the day of the General Meeting of Shareholders, will send a General Ballot Paper by registered mail free of charge or submit it in person against signature to the shareholder. The shareholder or his proxy must undersign the filled in General Ballot Paper. If the General Ballot Paper is signed by a person who is not a shareholder, a document certifying his right to vote must be appended to the filled in Ballot Paper. The duly filled in General Ballot Paper must be delivered to the Company by registered mail or submitted against signature at the Head Office not later than before the end of registration of the attendees of the General Meeting of Shareholders. The form of the General Ballot Paper is available on the website of the Company: www.ambergrid.lt.
 
Annexes:
1. AB Amber Grid Power of Attorney Form.
2. AB Amber Grid Shareholder Ballot.
3. Extract of the Board of AB Amber Grid Meeting.
 

 

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